Privacy/GDPR

Privacy/GDPR

Privacy Policy Notice

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The policy:

This privacy policy notice is for this website; PlymChurches.org.uk and served by Plym Churches, 17 Vicarage Rd, Plymouth PL7 4JU and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:

  • "I", "our", "us", or "we" refer to the business, [Business name & other
    trading names].
  • "you", "the user" refer to the person(s) using this website.
  • GDPR means General Data Protection Act.
  • PECR means Privacy & Electronic Communications Regulation.
  • ICO means Information Commissioner's Office.
  • Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and/or process any personal information about you electronically using the following lawful bases.

We are exempt from registration in the ICO Data Protection Register because we are a not-for-profit organisation and

  • only process information necessary to establish or maintain membership or support.
  • only process information necessary to provide or administer activities for people who are members of the organisation or have regular contact with it.
  • we only hold information about individuals whose data we need to process for this exempt purpose.
  • the personal data we process is restricted to personal information that is necessary for this exempt purpose.

We collect and process your data under

  • Lawful basis: Consent
  • The reason we use this basis: Is
    that you choose what information you submit to us when you contact us and
    have the option to opt out of cookies on our website.
  • We process your information in the following ways:
    • Reading and replying to emails including processing and safe storage of details included in the email within the parameters set by the email.
    • Management of email newsletter.
    • Members/Parishioners database.
    • Website management.
  • Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
  • Sharing your information: We do not share your information with third parties except in a case where we believe there is a risk of harm to yourself or others and then only with the relevant authorities.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.#

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO www.ico.org.uk if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies and control which cookies are saved to your device/computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options. We fully respect the "Do Not Track" feature that is built into all good browsers.

Cookies that we use are;

You can also opt out of all Google Analytics by downloading the following Google extension from here.

Events Manger and
Akismet Anti-Spam

Akismet collect information about visitors who comment on Sites that use our Akismet anti-spam service. The information we collect depends on how the User sets up Akismet for the Site, but typically includes the commenter's IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

Events Manager uses Google services to generate maps and provide autocompletion when searching for events by location, which may collect data via your browser in accordance to Google's privacy policy.

We collect and store information you submit to us when making a booking, for the purpose of reserving your requested spaces at our event and maintaining a record of attendance.

We may use cookies to temporarily store information about a booking in progress as well as any error/confirmation messages whilst submitting or managing your events and locations.

Email Newsletter & subscription

This website operates an email newsletter program. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through the prior written agreement with the user. Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003.

Under the GDPR we use the consent lawful basis for anyone subscribing to our newsletter or marketing mailing list. We only collect certain data about you, as detailed in the "Processing of your personal data" above. Any email newsletter we send is done so through an EMS, email messaging service provider. An EMS is a third party service provider of software/applications that allows marketers to send out email newsletter campaigns to a list of users.

Email newsletter messages that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email newsletter. Where used, such marketing messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. This data is processed by Google Analytics.

Any email marketing messages we send are in accordance with the GDPR and the PECR. We provide you with an easy method to withdraw your consent (unsubscribe) or manage your preferences / the information we hold about you at any time. See any newsletter messages for instructions on how to unsubscribe or manage your preferences, or otherwise contact the EMS
provider.

Our EMS provider is MailChimp. We hold the following information about you within our EMS system;

  • Email address
  • How you signed up and where from
  • Subscription time & date and which lists you joined.

External Links

Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text/banner/image links to other websites, similar to; Google Privacy Policy and Facebook Privacy Policy this.)

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should, therefore, note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are customs to the terms and conditions as well as the privacy policies held with each social media platform respectively. Users are advised to use social media platforms wisely and communicate/engage upon them with due care and caution in regard to their own privacy and personal details.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform
account.

Resources & further information